KHUMC Preschool is a non-profit, educational ministry sponsored by Kitty Hawk United Methodist Church. It is under the supervision of the Preschool Director, the Pastor, and the Preschool Advisory Board. KHUMC Preschool has been in continuous operation since 1977. For the 2020-21 school year, our program consists of three and four year old classes with small class sizes in each class.
We will use all available resources to educate every child. We will create a learning environment that is fun, loving, developmentally appropriate, and based upon Christian principles.
Our emphasis is on educating the whole child – the entire emotional, social, physical, creative, and intellectual being. We value and respect each child as an individual and as an important part of our school and church family. Social development is a central focus of our program, which builds the foundation for successful learning. Children are given many opportunities to make their own choices and participate in decision-making. Conflict resolution skills are taught and practiced.
Our Curriculum is child-centered, play-centered, and based on developmentally appropriate practice. We believe in providing interesting and fulfilling learning experiences for children to guide their social, emotional, physical, and cognitive growth. Encouragement, love, understanding, and a sense of comfort are the spirit of our success.
Each class is taught by teachers trained in child development and appropriate practices. Our teachers bring a wealth of experience to the classroom. We offer creative expression in music, movement, and arts and crafts within the classroom curriculum. Creative learning integrates other parts of the curriculum to support preschool concepts such as color, shape, sequencing, patterning, and math. Gross motor skills are developed during physical education, outdoor play, and indoor movement lessons. Please note, COVID-19 restriction prohibits the co-mingling of students, therefore large group activities will be prohibited.
We believe that the learning patterns and attitudes a child develops the first six years of life are the ones that guide future learning and behaviors.
Admission is open to all children without regard to race, color, or religious affiliation. Since we are a United Methodist Church supported preschool, all children participate in chapel lessons. We also celebrate religious holidays during the year.
Students will be placed in classes based on their age as of August 31 of the current school year. There is a one-week leeway on either side of that date for parent and teacher discretion. Students are accepted into KHUMC Preschool according to the following priority:
1) Current enrolled students/siblings
2) Children of church members
3) Children of community members
A waiting list will be established and maintained throughout the year. A fee is not required to be on the waiting list. As soon as a space is open, you will be notified. If you are still interested, you will be required to return a registration form and a non-refundable $75 registration fee and a $100 supply fee at that time. The registration form serves as a contract between the Preschool and the parents/guardians, to be honored for the term of the school year. If there are extenuating circumstances, which make it imperative for the parent to dissolve the contract, a two-week notice must be given to the preschool. Full monthly tuition obligations would be required to be met for the month the student is withdrawn.
Attached is a Parent Financial Agreement. This agreement must be signed by all persons responsible for financial payments for the student enrolled. On this agreement, tuition is divided by the following:
All tuition payments are due to the Preschool on the FIRST day of preschool each month. As a convenience for our parents, the yearly tuition rate has been equally divided into EIGHT installments although the number of days a student attends preschool per month may vary. Tuition will be collected in eight monthly installments. October - May payments may be in the form of a check or Electronically (Quickbooks). We are a non-profit organization, and the amount we charge each month is the amount needed to meet all of our financial obligations. We appreciate your promptness in paying tuition.
3 year olds $300 month 4 days a week from 9:00-12:30
4 year olds $300 month 4 days a week from 8:45-12:15
**For the month of October 2020, all students will attend 3 days a week. The first week will be a staggered week with ½ enrollment Oct. 6 and 7.
** A small transaction fee will be added to tuition if you elect to use Quickbooks, which is the preferred method.
Please Note: A $10.00 per day late fee will accrue up to Day 5. If you have not paid by the 5th day of the month including late fees, your child will not be able to attend until payment is made. If full payment plus late fees is not secured by the 10th day of the month, you have forfeited enrollment for your child. Calling the Preschool Office is important if you have a financial hardship to discuss.
It is NOT recommended families pay for the full year upfront. If this is your preferred method of payment, refunds will not be granted if the school has to close due to the pandemic.
New this year: Tuition invoices will be emailed 10 days prior to the tuition due date. How to set up the Electronic Payments will be outlined in the first payment process. It is recommended families use the Electronic Payment Plan through Quickbooks. This is an easy, effective and contactless method of payment. We insist on having minimal contact with you during arrival and dismissal, therefore electronic payment is best. If a check is necessary, it must be sealed in a plastic bag in your child’s backpack. Notify us that the check is in the backpack. NO CASH.
Because staff salaries and daily operational costs remain the same each month, we are unable to grant tuition refunds for absences.
All tuition must be current for students to attend special events, such as but not limited to the three and four year old Christmas Program, the Mother’s Day Brunch, and Graduation. (Due to COVID-19, all 2020 programs are cancelled. The 2021 programs will be decided upon later in the school year.)
An annual (nonrefundable) supply fee can be paid in one payment or divided into 2 equal payments. Our supply fees assist the school financially with security, technology, photocopier printing, and updating student materials for the school year. A Check or Electronic payment (via Quickbooks) is acceptable.
3 and 4 year olds: $50 due in October, $50 due in February
OR $100 due September 28th
* plus transaction fees via Quickbooks
Closings and Inclement Weather
For the most part, we follow Dare County Schools’ holidays and closings. If Dare County Schools close due to inclement weather, the Preschool will also close. We do not make up lost school days due to inclement weather.
If Dare County Schools have a one-hour or two hour delay an EMAIL and TEXT message will be sent out regarding the schedule for that day.
If Dare County Schools have a three-hour delay, the Preschool will close.
If an Early Dismissal is called for DCS, the Preschool will also close early.
PLEASE MAKE SURE YOU HAVE SIGNED UP FOR OUR REMIND TEXTS.
SPECIFIC PROCEDURES FOR ARRIVAL AND DEPARTURE WILL BE OUTLINED IN A SEPARATE EMAIL, AND ARE SUBJECT TO CHANGE. PLEASE BE PATIENT AS WE WORK TOWARD A SAFE AND EFFICIENT WAY TO BEGIN AND END OUR DAY.
Below you will find generic guidelines we will follow to allow for a safe operation. Age groups will be staggered and classes will not be permitted to mix during any part of the day.
Parents will not be allowed in the building while under Covid-19 restrictions.
FOUR year olds will arrive at 8:45 AM - THREE year olds will arrive at 9:00 AM. PARENTS AND STUDENTS should remain in the car, unbuckled ready for departure. Parents should wear a mask.
Please SANITIZE your child’s hands while waiting in your car.
A staff member will come to the car for the health screening and temperature check. A child with a temperature of over 100℉ will not be permitted to stay.
Once cleared, the student will exit the car and stand with a staff member on a marked X.
Students will be escorted in the building by staff members.
Once in the building, hands will be sanitized and proper storing of belongings will be administered. Students will remain with their class cohort for the entire time under our care.
We also ask that all personal toys remain in the car or at home.
Parents should not gather in the parking lot during arrival or dismissal. The process must be quick and safe.
The Playground is closed before and after preschool until further notice. Other church programs will be using those areas after the preschool each day.
After 9:15 AM, all doors with access to the Preschool will be locked.
VERY IMPORTANT: IF YOU ARE LATE AND CANNOT MEET THE TIMES OF ARRIVAL AS STATED FOR YOUR CHILD, PLEASE WAIT TO BRING YOUR CHILD UNTIL 9:30 AM. CALL THE DIRECTOR TO LET HER KNOW YOUR CHILD WILL BE LATE. 252-715-1398.
FOUR year olds will be standing on their X mark in their designated area no later than 12:10 PM. THREE year olds will be standing on their X mark in their designated area no later than 12:25 PM.
Parents are to remain in their cars until their child is brought to the car. Parents should wear a mask.
Once the child has been released to the parent, the staff member is no longer responsible.
Parents will need to leave the parking lot quickly in order for the next group to begin the process.
Teachers will not be able to communicate with parents during the arrival or departure process. We will make time for communication via emails and phone calls. Your child’s teacher will inform you of the best way to communicate during the school year.
Please be prompt in picking up your child. Teachers are preparing lessons and sanitizing classrooms for the next school day. Their time is valuable and should be respected. Thank you.
Each student must have a current vaccination record and a recent physical exam to enroll in KHUMC Preschool. Please discuss the importance of a flu shot with your health provider. An emergency medical authorization form must be completed and filed for each student. In case of an emergency, the parents will be notified and medical care will be obtained if necessary.
For a list of required vaccinations, right click on the link to open:
In addition to the guidelines below, a COVID-19 Risk Waiver and KHUMCP Policies must be signed and on record for your child.
If your child has a contagious disease, he or she should be kept home, and the preschool must be notified. A child should not be brought to Preschool with any of the following symptoms:
-COVID-19 Symptoms- Fever, chills, shortness of breath, cough, loss of taste or smell, sore throat, headache, nausea, or stomach pain.
-Fever- after a fever, a child’s temperature must be less than 100 degrees without fever reducing medicine for 48 hours before returning to school.
-Diarrhea and vomiting- after diarrhea or vomiting, a child must be free of these symptoms for 48 hours before returning to school.
-Strep- If your child has a positive strep test, he/she may return after 24 hours of being on an antibiotic.
-Conjunctivitis (Pink Eye) - Children with pink eye may return after a 24 hour treatment with antibiotic eye drops and the child is free of all symptoms.
-Ringworm- a child may return to preschool following 24 hours of treatment with fungicidal. Oral antibiotics required if in the scalp.
-Other highly contagious conditions including measles, mumps, chicken pox, scarlet fever, lice, scabies, pinworms, roseola, or viral infections.
The Preschool Staff is not permitted to administer any medications.
Medical/First Aid Policy
Parents are immediately called in the event of a significant accident or health concern. Parents are also called if a child appears to be feeling or behaving differently than usual. If your child becomes ill while at school, he or she will be isolated from the other children, and you will be called to take him/her home.
**Please cooperate by picking up your child promptly.** For minor incidents (i.e. a fall on the playground, a bump with a friend, a scrap or scratch) an “Ouch Report” will be filed with the Director. A copy of this report will be given to the adult picking the child up from preschool on the day the incident occurred outlining the time, nature, and action taken by the staff. If an incident is major and it is determined to require immediate medical assistance, 911 will be called. Parents should be sure that all emergency telephone numbers are current in the event the parent cannot be reached.
We will have daily outdoor play on all but rainy or extremely hot or cold days. The director will practice caution on cold/hot days and inform staff of outdoor play procedures. Director also follows the pediatric suggestions for child care weather in determining wind chill factor. All children should be dressed appropriately for the weather, dressing in layers in cold weather is recommended. Children who are too ill to participate in outdoor play should remain at home. **DUE to COVID-19 the playground is closed BEFORE and AFTER preschool hours. Children will remain with their small cohorts during outdoor play. There will be no co-mingling with other groups.
Please think of your child’s comfort and provide simple clothing that is free of complicated fastenings. Dress your child in play clothes so the many learning experiences provided can be enjoyed, such as creative art projects and outdoor play. For chilly days, layering is great.
Please send your child to school in tennis shoes or rubber-sole shoes and refrain from
Open toed sandals
Dress shoes with slippery soles
If appropriate footwear or outerwear is not provided, parents will be called to bring appropriate shoes so children will be able to play on the playground. All outer garments must be labeled with your child’s name.
Please provide the preschool with an extra set of clothing and undergarments for your child. Place in a ziplock bag with your child’s name written on the outside.
At the release of this handbook, the CDC RECOMMENDATION is for children over two years of age to wear a mask. Given this is not a mandate, it is parental discretion as to whether your child wears a mask. The KHUMCP Staff WILL wear a face covering while on church property. There is leeway while outside on the playground or basketball area, if social distancing can be adhered to. If you prefer your child wear a mask, please submit this request in a dated, written statement to Becky before the first day of school. Email requests will not be accepted. If we do not have your request in writing, we will not enforce mask wearing for your child.
Snack Time (We are a nut-free facility
Students will be required to bring their own snacks each day.
Snacks should be brought in a disposable paper bag - NO LUNCH BOXES. All bags will be disposed of after snack.
Please write your child’s name on the OUTSIDE of the paper bag.
Preschool will provide water for each child - NO PERSONAL WATER BOTTLES.
COVID-19 restrictions will affect the nature of our birthday celebrations for the time being.
Please inform the teacher of any food allergies that your child may have.
As a school, we advise our families to limit the sweet and sugary snacks to birthdays and holidays. Below is a link to a nut free healthy snack list for your convenience. (Right click on the link to view.)
Discipline and Guidance
The staff will provide guidance through speech. They will:
Give positive directions and suggestions.
Use short, clear, meaningful sentences.
Give choices only when children have a choice.
Avoid shaming and blaming children.
Avoid making comparisons between children.
Redirect to more constructive activities or actions.
Give approval when deserved.
The staff will provide guidance by their actions. They will:
Give children help when needed.
Prevent problems by organizing and planning appropriate activities
Create a developmentally appropriate learning environment with toddler-friendly equipment, furniture, and classroom layout.
Set clear limits and help children understand the limits.
Help children understand the consequences of their actions if limits are tested.
Locate themselves in strategic and effective positions such as floor level, when interacting with and supervising children.
Be alert to all children’s needs.
Give absolute attention to the health, safety, and well-being of the children at all times.
The following guidance techniques will be used:
Arranging the environment, schedules, or group composition to be proactive and prevent problems.
Stating the desired behavior in a positive way
Reinforcing appropriate behavior
Using a “safe space” immediately for physical aggression, such as hitting, kicking, or biting.
Redirecting inappropriate behaviors to acceptable behaviors.
The growth, development, and well-being of your child is our main focus. It is our philosophy to develop children and provide positive discipline strategies.
Discipline will be administered in a fair, consistent, and professional manner. Conferences can be beneficial to staff members, parents, and children. Please feel free to request a conference at any time. When we have difficulty resolving a discipline issue, the parents will be contacted. If severe discipline problems, such as consistently disrupting the class, excessively aggressive behavior towards peers and staff, showing signs of not being able to adjust to the preschool, etc. cannot be resolved, KHUMCP has the right to dismiss the child from school.
Our biting policy is for the protection of all of our students. Biting is probably one of the most worrisome types of aggression we see in children. It is usually just a temporary behavior, expressed when young preschoolers are in a social situation they find stressful and cannot communicate their needs. We have specific procedural steps in place for handling the rare incident of biting. The preschool director and teachers will work with the family to support/reinforce behavioral techniques to eliminate the behavior at school. Teachers will use praise towards the biter when he/she is displaying appropriate behavior. The parents of the victim and the parents of the biter will be informed of the incident immediately. The victim will be treated properly and the health department will be notified if the skin has been broken.
1. The biter’s parents will be asked to pick up their child and discuss suspected causes of the behavior and steps to be taken to resolve the biting behavior.
2. After a second biting incident, the child will be removed from preschool for one week.
3. After the third biting incident, the child will be removed from preschool for two weeks.
4. If a child bites a fourth time, he/she will be dismissed from KHUMCP.
Child Abuse and Neglect
Caregivers are required to report suspected cases of child abuse and neglect according to the North Carolina Law on Child Abuse and Neglect. If such a case is observed or suspected, it will be immediately reported to the Director, who in turn will notify the Dare County Department of Social Services.
There is real value in a partnership between parents and teachers in the education of the child. Communication between the Preschool and the home is extremely important. KHUMC Preschool is committed to encouraging and supporting this partnership. Teachers will communicate through email, phone calls, and Remind text app, as well as newsletters. Please request to join our Facebook page, Kitty Hawk UMC Preschool, to see updated photos of our preschool happenings.
We plan to offer Memory Books again this year. The BBQ Fundraiser will be scheduled when it is safe to do so. Families are asked to sell 10 tickets or offer a $100 donation. More details later.
Adjustment to School
Children are unique individuals who react to new situations differently. The length of the adjustment period for each child varies and depends on his/her personality and his/her past experiences. Preschool is a new journey and every student will require some time and special attention to make the adjustment. This might mean that your child will cry in the morning on the way to school, when you leave him/her at school, or when parents start to pick up their children at the end of the school day. Please know that the staff at KHUMC Preschool has experience in making these transitions with children. In most cases, the anxiety your child may feel is temporary, but if it persists the staff will work with the parents to help meet the child’s needs. A behavior that requires a teachers time away from other students will need to be addressed with parents.
This year will present a different scenario for us all. With parents not being able to come into the building, the transition in the morning will be especially “tricky.” Your child may surprise you and make the transition seamlessly. As with any separation, a firm, brief, and loving goodbye works best, and the first day blues soon disappear! We are here to help!
Dismissal from our program:
Only in the most extreme circumstances would a child ever be dismissed from KHUMC Preschool. The following are examples that may result in dismissal from our program:
Failure to meet financial obligations to the preschool.
Consistent violent, threatening, or extremely disruptive behavior causing an excessive amount of time spent on one student.
Any circumstance in which the preschool cannot meet the needs of a student, or the student is not adjusting to the preschool environment.
Lack of compliance with handbook regulations
Biting incident on 4 or more occasions
Failure to follow the Covid-19 Policies or Waiver guidelines.
Inappropriate parental behavior displayed on campus, verbally or through email communication.
Falsifying information/records provided to the preschool.
We thank you for the opportunity to serve the children of KHUMC Preschool. Our school provides knowledgeable and experienced teachers who are dedicated to providing your child with spiritual, academic, emotional, and social growth through qualified instruction and sincere nurturing and love. It is our pleasure to welcome your family to our family.